Vendors and Purchase Management
Procure goods at the right time, with the right quantity, and at the right price
Vendor Management
- Add contact details, such as account numbers, e-mail addresses, TIN, and multiple addresses, for various vendors
- Associate preferred vendors to your products
- Add vendor part numbers and lead times
- Create a variety of custom fields to expand your data capturing capabilities
- Track vendor transaction history and previous purchase records
- Make vendor payments via multiple payment modes
- Clear payable invoices for a vendor individually or in bulk
- View reports on outstanding payable amounts for vendors in reference to POs generated
Purchase and Returns
- Receive purchase orders or returns, whether in full or in parts
- Generate barcode stickers as products are received
- Keep track of undelivered, canceled, or partially received orders
- Manage products that have to be returned and/or are damaged
- Receive purchases by scanning products using in-built barcode scanner
- Keep track of warehouses, suppliers, prices, and statuses
- Shows purchase and return quantity with current stock
- Generate serial numbers, if needed
Purchase Orders
- Create purchase orders (POs) for products that are running below reorder level intuitively
- Create POs with vendor barcodes
- Customize PO formats and send as an email attachment to vendors
- Real-time view of awaiting stock, with estimated arrival dates to help manage orders
- Add shipping and freight costs, plus get an effective unit cost per item
- Keep POs on hold to manage approval process
- Generate vendor-based purchase orders based on re-order rules and sales orders
PO Workflows and Versioning
- Create business-specific PO workflows
- Manage PO creation based on workflow status
- Track employees' association with PO modifications
- Filter POs based on status, workflow stage, vendor type, and warehouse
- Manage purchase order modifications by versioning
- Enter quantity, unit price, lead days, and expected delivery date with ease
- Add shipping charge or tax, if needed
Dropshipping / Back Orders
- Easily mark your POs to be a dropship or a back order PO
- Associate specific customers with a PO for dropshipping
- Generate a purchase request against an existing order or an invoice as a back order
- Expedite order fulfillment by tracking POs made as back orders
- Create back orders for multiple customers, multiple orders, parts of orders, or combo items
Cost of Goods (COGs)
- Track purchase prices of products over a period of time
- Cross-compare prices based on vendors and quantity ordered
- Analyze product purchase history for your most profitable vendors
