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To create an Purchase order for your Supplier/vendor automatically for all the items whose quantity is below Minimum Stock Limit follow the steps:

1. Go to Inventory –> Stock.


2. Select Show only items to be reordered option. The system will show you all the inventory items  whose quantities are below minimum stock limit and you can create the purchase order by selecting low stock items.


Note: When you have more than one warehouse, select the warehouse to create PO for items whose quantity is below Minimum Stock Limit

3. You can choose one of the options between Generate PO for selected Items or Generate PO for all Items.

  • If you want to create a purchase order for all items that are below reorder levels, click ‘Generates PO for All Items’.
  • If you want to create a purchase order for items from a certain department or category, select the items that you want to order from the category or department and click ‘Generate PO for selected Items’.

4. A pop-up will be displayed which will ask the user to select Business Location and Supplier/Vendor for creating purchase order. 


4. Select supplier for creating PO.

  • Last Supplier:  The system will auto generate purchase order for the supplier from whom the item was purchased last time. If different items were purchased from different suppliers, multiple Purchase Orders will be created.

For example, if item A is last purchased from supplier A and item B is last purchased from supplier B, system will generate separate purchase order for supplier A and supplier B.

  • Preferred Supplier: System will auto generate the purchase order based on the preferred supplier.
  • No Supplier:  If you select No supplier, system will automatically add items to purchase order and allows you select to select supplier of your wish.
  • Last least-price supplier:  System will auto generate a purchase order based on supplier from whom you have purchased items at least price in the selected date range. If different items were purchased from different suppliers, multiple Purchase Orders will be generated.

For example, if item A is purchased from supplier A for $ 10 and for $ 20 from supplier B system will create purchase order for supplier A.

5. Select the Delivery Location for the purchase order.

 6. Once you’re done, click Generate.

7. This will generate PO, navigate to Purchase –> Purchase Order to view/modify purchase order.

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