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How to Receive Stock and create new SKUs through scanning UPC

Step 1: Login to your AltheaSuite account.

Step 2: From main menu options navigate to Inventory -> Receive Stock


Step 3: Click New to receive stock.

Step 4: Select Warehouse where you want to receive the stock.

Step 5: Enable below check-boxes;

  1. All new item will have Auto Batch
  2. Create new item if does not exist: If the item scanned is not in your system, AltheaSuite will create a new item once you have scanned item UPC.

Note: If you’re scanning your own custom-made non-manufacturer which is not your system, you will see New Item popup. You can quickly create new item while receiving stock.

      3. Lookup SKU for name and Description: AltheaSuite will retrieve all the information of the product and auto-fill it with an image of the product as well.

      4. Ask for Quantity : Each item you scan UPC code, system will open popup to enter the total quantity received.

Step 6: Batch Number Prefix: Assign batch number to the received items. Once a batch is assigned the items, it can be monitored as it moves through your inventory system.

Step 7: Expiry Date (Optional): Enter date of expiration if the batch items have expiry date.

Step 8: Enter the barcode number into the SKU section using your

  1. Barcode scanner
  2. Using your Laptop’s camera
  3. Smartphone
  1. To scan UPC code using laptop’s camera click camera icon, you see a new tab as shown below. Tap OK to allow the AltheaSuite to use your camera.
  • Select the camera (inbuilt/webcam) and tap on Start. Point your item barcode towards the camera. Make sure that the barcode details like the lines and numbers can be clearly seen on the camera screen of the application.
  • Wait for the scan to complete. The app will automatically scan the barcode once it gets a clear shot of it. You will also hear sound once scan is completed.
  1. To scan UPC code using smartphone, 
  • From your smartphone login to your account.
  • From main menu options, go to Inventory -> Receive Stock.
  • Click on New

  • Click camera icon, you see a new tab as shown below. Tap OK to allow the AltheaSuite to use your camera.
  • Select the camera (front/rear) and tap on Start. Point your phone camera towards the barcode. Make sure that the barcode details like the lines and numbers can be clearly seen on the camera screen of the application.
  • Wait for the scan to complete. The app will automatically scan the barcode once it gets a clear shot of it. You will also hear sound once scan is completed.
  • Item Confirmation popup will appear, you can quickly enter the number of quantities of this item you received and you can also record the location item for easy tracking.
  • You can also update item detail such as category, sales, purchase and other item details as required. Click Modify to update item details.
  • Once you’re done review item details and click OK.

  • Repeat same steps to scan remaining items. 
Step 9: Click Create to save the the document.
Note: To view batch numbers received, navigate to Inventory ->Batch Numbers