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How to Update a Purchase Order

Sometimes after creating a PO there might be a need to Update the PO. AltheaSuite provides an option to update the existing item quantity, add new item, change Supplier, etc of PO.

Step 1 : Login to your AltheaSuite account.

Step 2 : Go to Purchases > Purchase Orders.

Step 3 : Select the PO with Status Active, click on the context menu (3 dotted menu) and select Update.

Step 4 : You can enter the Cancelled Qty of the existing item.

Step 5 : You can also add new items in Purchase Order.

Step 6: Click Update to save the changes.

Step 7: As an item quantity was cancelled the PO Status will be changed to Pending.

Note: If an existing item quantity was not cancelled and only new item was added, the PO Status will remain as Active.

Step 8: Once the PO Status is changed to Pending, you will not find the Update option in  Purchase Order’s context menu.

Step 9: For further changes in Purchase Order you can use Modify option.

Note: If you change any item quantity using Modify Purchase Order option, there will be no record of original quantity for future reference. Whereas if you use Update Purchase Order it will save PO quantity as well as Cancelled quantity.

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