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Map Financial Account Names, Account Types and Class Name

Map the AltheaSuite Financial Account Names, Account Types, and Class Name with the existing QuickBooks Account

This document will show you the steps to map your QuickBooks account names, account types, and class names in AltheaSuite. This will help in avoiding duplicate accounts in the QuickBooks after you import the IIF file generated from AltheaSuite.

Step 1: Go to the Financial Accounts module under the Finance Books menu. Select the financial account that you want to map and then click on the 3 dotted button.

Step 2: Select the Modify option.

Step 3: In the Modify Financial Account window,

Alternate Account Name: This is the name of the account that will be mapped with the QuickBooks account.

Note: If the Alternate Account Name is not correctly mapped with your existing account from the QuickBooks then the QuickBooks application will create a new account and map all the transactions to the new account.

The maximum length of the Alternate Account name supported in the QuickBooks IIF file is 31 characters. If the Alternate Account name exceeds the maximum limit then AltheaSuite will format the name to 31 characters and then send it to the IIF file.

QB Account Type: In the drop-down menu, you will see all the accounts types available from the QuickBooks Desktop application. The account type selected will get mapped with the QuickBooks account type.

Note: If the QB Account Type is mapped incorrectly then QuickBooks will not import the financial account and all the transactions associated with the financial account will get failed during the IIF file import.

If the QB Account Type is left blank then AltheaSuite will map with the default account types to QuickBooks. The below table shows the list of Account Groups from AltheaSuite that are mapped default with the QuickBooks Account Types.

Account Group in AltheaSuite

Account Types in QuickBooks

Sales Accounts

Income

Current Liabilities

Other Current Liabilities

Duties & Taxes

Other Current Liabilities

Sundry Creditors

Accounts Payable

Sundry Debtors

Accounts Receivable

Current Assets

Other Current Assets

Purchase Accounts

Expense

Cost of Goods Sold

Cost of Goods Sold

Direct Incomes

Income

Capital Account

Equity

Suspense Account

Other Current Liabilities

Unsecured Loans

Other Current Liabilities

Bank OCC Account

Other Current Liabilities

Bank OD Account

Other Current Liabilities

Deposits(Asset)

Other Current Assets

Fixed Assets

Fixed Assets

Cash In Hand

Bank

Bank Accounts

Bank

Indirect Expenses

Expense

Direct Expenses

Expense

Indirect Incomes

Income

Class Name: You can enter the Class name for the account. AltheaSuite will map the Class name in the IIF file for all the transactions that are associated with this account. This will help to track the transactions by Class name for the reports in QuickBooks.

Click on the Update to save the changes.

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