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Map Financial Account Names, Account Types and Class Name
Map the AltheaSuite Financial Account Names, Account Types, and Class Name with the existing QuickBooks Account
This document will show you the steps to map your QuickBooks account names, account types, and class names in AltheaSuite. This will help in avoiding duplicate accounts in the QuickBooks after you import the IIF file generated from AltheaSuite.
Step 1: Go to the Financial Accounts module under the Finance Books menu. Select the financial account that you want to map and then click on the 3 dotted button.
Step 2: Select the Modify option.
Step 3: In the Modify Financial Account window,
Alternate Account Name: This is the name of the account that will be mapped with the QuickBooks account.
Note: If the Alternate Account Name is not correctly mapped with your existing account from the QuickBooks then the QuickBooks application will create a new account and map all the transactions to the new account.
The maximum length of the Alternate Account name supported in the QuickBooks IIF file is 31 characters. If the Alternate Account name exceeds the maximum limit then AltheaSuite will format the name to 31 characters and then send it to the IIF file.
QB Account Type: In the drop-down menu, you will see all the accounts types available from the QuickBooks Desktop application. The account type selected will get mapped with the QuickBooks account type.
Note: If the QB Account Type is mapped incorrectly then QuickBooks will not import the financial account and all the transactions associated with the financial account will get failed during the IIF file import.
If the QB Account Type is left blank then AltheaSuite will map with the default account types to QuickBooks. The below table shows the list of Account Groups from AltheaSuite that are mapped default with the QuickBooks Account Types.
Account Group in AltheaSuite
Account Types in QuickBooks
Sales Accounts
Income
Current Liabilities
Other Current Liabilities
Duties & Taxes
Other Current Liabilities
Sundry Creditors
Accounts Payable
Sundry Debtors
Accounts Receivable
Current Assets
Other Current Assets
Purchase Accounts
Expense
Cost of Goods Sold
Cost of Goods Sold
Direct Incomes
Income
Capital Account
Equity
Suspense Account
Other Current Liabilities
Unsecured Loans
Other Current Liabilities
Bank OCC Account
Other Current Liabilities
Bank OD Account
Other Current Liabilities
Deposits(Asset)
Other Current Assets
Fixed Assets
Fixed Assets
Cash In Hand
Bank
Bank Accounts
Bank
Indirect Expenses
Expense
Direct Expenses
Expense
Indirect Incomes
Income
Class Name: You can enter the Class name for the account. AltheaSuite will map the Class name in the IIF file for all the transactions that are associated with this account. This will help to track the transactions by Class name for the reports in QuickBooks.
Click on the Update to save the changes.
