Vendor and Purchase Management

Procure goods at the right time, with the right quantity, and at the right price

Efficiency and Insights

Keep track of important vendor and purchase information with ease using AltheaSuite's comprehensive solution. Gain valuable insights and new levels of success with our robust ERP system.

Vendor Management

Input important details

Add contact details, such as account numbers, e-mail addresses, TIN, and multiple addresses, for various vendors. Associate preferred vendors to your products, and also add vendor part numbers and lead times

Maintain accurate records

Create a variety of custom fields to expand your data capturing capabilities. Track vendor transaction history and previous purchase records. View reports on outstanding payable amounts for vendors in reference to purchase orders generated

Manage payments

Make vendor payments via multiple payment modes. Clear payable invoices for a vendor individually or in bulk. Generate vendor-based purchase orders based on re-order rules and sales orders

Purchases and Returns

Order management

Receive purchase orders or returns, whether in full or in parts. Keep track of undelivered, canceled, or partially received orders. Manage products that must be returned and/or are damaged

Barcodes

Generate barcode stickers as products are received. Receive purchases by scanning products using in-built barcode scanner

Oversee stock

Shows purchase and return quantity with current stock. Keep track of warehouses, suppliers, prices, and statuses

Purchase Orders (POs)

Easy PO creation

Create POs for products that are running below reorder level intuitively. Create POs with vendor barcodes. Customize PO formats and send as an email attachment to vendors. Add shipping charge or tax, if needed

Complete PO management

Real-time view of awaiting stock, with estimated arrival dates to help manage orders. Add shipping and freight costs, plus get an effective unit cost per item. Keep POs on hold to manage approval process

Establish workflows

Create business-specific PO workflows. Manage PO creation based on workflow status

PO tracking and filtering

Track employees' association with PO modifications. Filter POs based on status, workflow stage, vendor type, and warehouse

Versioning

Manage PO modifications by versioning. Enter quantity, unit price, lead days, and expected delivery date with ease

Dropshipping, Back Orders, and Cost of Goods (COGs)

Dropshipping

Easily mark your POs to be a dropship or a back order PO. Associate specific customers with a PO for dropshipping

Back orders

Generate a purchase request against an existing order or an invoice as a back order. Expedite order fulfillment by tracking POs made as back orders. Create back orders for multiple customers, multiple orders, parts of orders, or combo items

COGs

Track purchase prices of products over a period of time. Cross-compare prices based on vendors and quantity ordered. Analyze product purchase history for your most profitable vendors

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