Enhancements to Supplier Invoices and Purchase Orders
One of AltheaSuite’s key new features is the ability to pay suppliers via supplier invoices, with the flexibility to adjust payment amounts. This enhancement allows users to pay more or less than the scheduled amount, depending on specific business requirements.
The process of creating purchase orders (POs) for suppliers has been updated, as well. A crucial step is the creation of an unload schedule, which can either be a stock PO or a combination of backorder POs. Selecting the correct location for unloading and using a barcode scanner for accurate and efficient stock management are important components of this process, as well. Once the unload schedule is completed, a purchase document is generated. You can then create a supplier invoice, referencing the PO number and adding relevant QLNs (quantity lines) and serial numbers from the unload schedule.
The management of supplier invoices has received enhancements, too. You can adjust unit prices, add additional charges (such as freight), and set up payment schedules. AltheaSuite offers a high degree of flexibility when it comes to managing supplier invoices, allowing users to pay invoices directly to suppliers or through an aggregator, while also offering the option to adjust payment amounts based on the invoice details. The ability to organize financial transactions by using purchase orders is also available, making the process more structured and easier to manage.
Financial Management Updates
AltheaSuite now displays all narrations in the financial transactions section, including check printing. This ensures transparency and helps teams track the reasons behind each transaction. These changes do not affect invoicing or freight, but rather improve the overall visibility of financial operations.
A significant shift in the financial transaction process is the removal of the “complete purchase” button. Instead of completing purchases in the previous manner, users are now required to create a new supplier invoice to finalize the financial transaction. Users can also add a sales price during the purchase order section, as well as update the sales price to increase margins. This new setting offers greater flexibility than before.
Another update includes the ability to manage payment schedules more effectively. Users can change the payment schedule and proceed with the payment manually. There is also the possibility of making payments ahead of time, along with specifying how the payment was made. Should users need separate payment options for different bank accounts, there is an option of creating different payment modes for each bank account.
Conclusion
The recent additions of the new supplier invoice settings is an invaluable opportunity for current users to familiarize themselves with enhanced functionality in the AltheaSuite. They offer greater insight into how to manage supplier invoices, create purchase orders, handle payment schedules, and adjust payment amounts with greater flexibility.
With these improvements and clarified processes, users are set to optimize their financial workflows, enhancing both efficiency and accuracy. Book a demo today and see for yourself how this will work for your organization.
