How to create Invoice Custom Fields

Step 1: Login to your AltheaSuite account.

Step 2: Navigate to Sales -> Sales Invoices.

Step 3: Now click on Create Invoice.

 Step 4: Scroll to the bottom of the screen and click on Invoice Custom Fields.

Step 5: Click on the New button to add a new user-field. In the Sales Invoice Fields window, enter the custom field name in the Field Name. Then click on the drop-down to select the Field Type from the list.

AltheaSuite has 7 different field types for a custom field.

Lookup Value: This is generally used if you have a list of values that are more frequently used. When this is selected, you will see a drop-down menu to choose your custom field values.

Text: This field type supports alphanumeric values to your custom fields.

Large Text: This is used if you want the custom fields to display the text over a larger text box area.

Number: This is similar to the Fractional Number type but this does not allow your custom field values to have decimal values in the number.

Fractional Number: This is used if you want your custom fields to have values in the numbers with decimal values.

Date: Used when you want the custom field to store a value in a date format.

Date Time: This is used if you want your custom fields to have values in the date and time format.

Step 6: Once you have selected the field type, click on the Create button.

Step 7: The custom field created will show up in the grid in the Customer Item Custom fields window. Repeat steps 3,4 and 5 to add more custom fields.

Step 8: Once you have added all the required custom fields then click on the Apply button.

Step 9: You will see all your custom fields in the sales invoice under the Invoice Custom Field section. To add values to the custom field (lookup field type), click on the 3 dotted icon.

 Step 10: Click on the Add toolbar button to add values to the custom field.

Step 11: Enter the custom field value and click on Create button.

Step 12: Repeat steps 9 and 10 to add more values to your custom field. Once you have added all the required values, you can close the window by clicking on the Cancel button. 

 Step 13: You can now see all your custom field values added in the drop-down menu.