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To create a purchase order for BOM elements, follow the steps given below.

Step 1 : Login to AltheaSuite.

Step 2 :  Go to Purchases -> Purchase Orders

Step 3 : Click New to add new purchase order

Step 4 : Select the Supplier and Warehouse


Step 5 : Select Add Purchasable BOM Elements of selected item checkbox


 

Step 6 : Select or Scan the BOM item in purchase order. 


 

Example: You have an Item as Laptop (BOM), and its BOM elements (or parts) are LCD, Keyboard & Mouse. So when you need to purchase parts/raw material of Laptop (BOM). Select it in PO and all BOM elements of Laptop (BOM) will be automatically added to PO.

Step 7 : System will prompt to enter number of quantity for this item. In Adding BOM elements of Item popup, enter the quantity and click OK


 

Example 1 : To make 1 qty of  Machine A (BOM) we need Part A – 1 qty. If you enter Quantity as 2 in the popup (Adding BOM Elements of Item), Part A gets added to PO with 2 qty.

Example 2 : To make 1 qty of  Machine A (BOM) we need Part A – 2 qty. If you enter Quantity as 2 in the popup (Adding BOM Elements of Item), Part A gets added to PO with 4 qty.

Step 8 : System will explode Purchasable BOM Elements (Parts/Raw Materials) into purchase order.


Step 9 : Click Save.

Note : If BOM elements (Parts / raw materials) have Minimum Order Quantity defined and do not match with supplier’s ordering requirements, then on saving you will see the below error.

  • Close the error message. Click Adjust Quantities For Order Requirements button, this will update BOM elements PO quantity to minimum order quantity.
  • Items that are adjusted for order requirements will be highlighted with red color text in the PO grid.
 
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