Multiple Bill Payments

Multiple Bill Payments

Multiple Bill Payments simplifies how businesses handle outgoing payments by bringing both supplier payments and operational expenses into a single, unified workflow. Instead of managing payments across separate modules, users can now select and process multiple bills.

This feature simplifies the payment process by combining different types of documents into one unified workflow. 

1. Supplier Invoices

2. Supplier Credit Notes

3. Bill Payments of Payees

4. Payee Credit Notes

Example Scenario : Electricity Bills and Supplier ‘A’ Purchase Bills

Step 1: Navigate to Bill Payments Setting 

• Go to Settings menu
  
• Click on Bill payments

Step 2 :  Enable 2-Step financial transactions for bill payments 

• Check the checkbox ‘Use 2 step financial transactions for bill payments’
  To know more about 2 step Financial Transaction for Bill Payment visit : https://www.altheasuite.com/tutorials/bill-payment-settings/
• Then check ‘Use multiple bill payments’.
• Select the financial account to be used for supplier payment discount.

• Note: Multiple bill payments option can be used only when ‘Use 2 step financial transactions’ is checked.

• Click on Apply to save the settings.

• Note: Supplier Payment Discount Account is used to record the discounts received from suppliers at the time of making payments.

Step 3 : Navigate to Finance Books 

• Click on Finance Books menu
  
• Click on Bill Payments tab
  
• Click on the Multiple Bill Payments

Step 4 : Multiple Bill Payments Screen

1. A. Select the business location.
   
2. B. Enter the check number if you are paying the bill through check.
   
3. C. On the left section, you will see all the Payees and Suppliers will be listed. Suppliers are indicated by the Code and Payees are without the code. You can select a Payee or Supplier and their respective Bill Payments/Supplier Invoices/Credit Notes will get populated on the right hand side section.

• Note: You will see Payees/Suppliers who have a pending amount.

4. D. You can select the document for which you want to make the payment by checking the checkbox. You can select multiple checkboxes if you want to make payments for multiple documents.

Step 5 : Select the Multiple Payees and Suppliers to make payments

1. A. After Selection of each document the selected pending payments will reflect in a grid above.
   
2. B. Discount Amount : This option is enabled only for supplier invoice documents. You can enter the discount amount if your supplier is giving discounts while making payments. The system will create financial transactions against the discount account mapped in the bill payment settings.
   
3. Payment Amount : This option allows you to enter the payment amount.  By default, it populates the pending amount, you can change the amount if you are making partial payments.

Step 6 : Complete the payment 

• Select the credit account, this the account through which you are making the payment.
• Select the Payment Date, the system will create financial transactions for the payment as per the selected date.
• You can enter the notes if required related to the payment.

• Click on Pay to complete the payment.

Once the payment is made, the system will create payment documents for each supplier and payee.